Executive Assistant, San Francisco

Title: Executive Assistant

Location: San Francisco
Only candidates local to San Francisco/the Bay Area will be considered
Engagement: Full time, onsite (w/ flexibility as outlined below)
Salary range: $100-120K annual base
Full medical, dental, vision coverage, HSA, 401(k) plan

About the Role

Reporting to the Vice President of Operations, as Executive Assistant in the San Francisco office, you will provide high-level administrative support for our San Francisco-based Partner and office and work cross-functionally to support business activities between the Boston, Zurich, and San Francisco offices. Your primary responsibilities for the Nextech executive team include but are not limited to complex calendaring, domestic and international travel planning, office management and expense management. As an extension of this, you will work with the Vice President of Operations and the Executive Assistants in the Boston and Zurich offices to support periodic company meetings and events. Managing guest/contact lists, designing invitations, organizing gifts, and providing onsite support for attendees are all examples of duties you will undertake as part of the team.

Additionally, this role takes the lead on office services, ensuring the office is well-organized and fully stocked with both supplies and hospitality for Nextech team members and our guests. The San Francisco EA plays an essential role in setting the culture and tone of Nextech. You will interact regularly with a variety of stakeholders, both internal and external (board members, C-level executives, scientific partners, investors, administrative peers, and beyond), coordinating ad hoc requests to achieve firm goals.

What You Bring to the Table

2-5 years of experience as an Executive Assistant supporting C-level executives in a fast-paced environment (life science and/or VC experience a bonus)
Intelligent adaptability: able to prioritize tasks and manage multiple projects simultaneously
Team mindset: Strong interpersonal skills and emotional intelligence, able to build rapport and collaborate effectively with diverse personalities at all levels, no task too big or too small
Exceptional organizational and communication skills: high-touch hospitality, proactive and creative problem solving, keen attention to detail, and efficient expectation management are essential
Flexibility to adjust work hours within the range of 7am-4pm PT, with occasional early morning starts during peak periods, occasional evenings and weekends for ad hoc events

Responsibilities

Provide comprehensive support to the SF Partner and other executives as needed (eg: provide on the ground support of Boston and Zurich-based partners who are traveling on the West Coast)
Manage calendars, appointments, and travel arrangements on behalf of SF Partner, ensuring seamless coordination and anticipating needs, priorities, and potential scheduling conflicts
Track and reconcile expenses for SF Partner. Coordinate SF office expenses and budget with Sr. EA and VP Operations
Act as a liaison and gatekeeper between the SF-based Partner and internal/external stakeholders, demonstrating excellent communication skills and professionalism in all interactions
Maintain a functional, clean, and well-supplied office; Proactively identify opportunities to improve efficiency for all office systems; build strong vendor relationships
Prepare and organize materials for meetings, presentations, and conferences
Remain flexible and responsive to the evolving needs of the executives, including occasional weekend availability for urgent matters
Work in office as executive and team members are present in the office, added flexibility to work remotely when team members are traveling
Occasional travel required for team events (<5%)

Applying for this position:

Please submit your resume to careers@nextechinvest.com